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Which AI note-taker should I use for meetings?

Record, summarise and pull action items from calls. Last reviewed · Scored with the general rubric

How to read this: scores are editorial estimates from public information and documented capabilities. We did not run these tools, so every score is labelled Docs-only. Prices are as reported and may be out of date.

Best pick Docs-only

Fathom

83of 100

Free plan with unlimited recordings, per its own pricing page. Premium is $16/mo billed annually. We did not find a comparable free tier among the others in this set, but we did not read every vendor's page.

Best for
Individuals and small teams starting out
Watch out
Check your company's policy on bots joining calls.
Price (as reported)
Per fathom.ai/pricing (read this session): free plan with unlimited recordings; Premium $16/mo annual ($20 monthly); Team $15/$19; Business $25/$34.
Links
Official site · Sources and details
Score breakdown
Output quality for the job24/30
Ease for a non-developer14/15
Value for money15/15
Reliability and vendor stability8/10
Privacy and data control6/10
Integrations and ecosystem8/10
Momentum8/10

Runners-up

#2 Docs-only

Otter.ai

75of 100

Real-time transcript and summary, with 300 free minutes a month reported. Pro reported at $16.99/mo.

Best for
Live transcripts during calls
Watch out
The free minutes are capped per month.
Price (as reported)
As reported by Mursa: 300 free minutes/month; Pro $16.99/month. See otter.ai/pricing for current numbers.
Links
Official site · Sources and details
Score breakdown
Output quality for the job22/30
Ease for a non-developer13/15
Value for money10/15
Reliability and vendor stability9/10
Privacy and data control6/10
Integrations and ecosystem8/10
Momentum7/10
#3 Docs-only

Granola

74of 100

Described in roundups as capturing audio on your device instead of sending a visible bot to the call.

Best for
People who dislike bots joining calls
Watch out
Roundup-level evidence only. Pricing not verified.
Price (as reported)
Not verified. See the vendor site.
Links
Official site · Sources and details
Described from roundups only
Score breakdown
Output quality for the job22/30
Ease for a non-developer13/15
Value for money10/15
Reliability and vendor stability7/10
Privacy and data control7/10
Integrations and ecosystem7/10
Momentum8/10
#4 Docs-only

Fireflies.ai

73of 100

Searchable archive across past calls, with many integrations.

Best for
Teams that want to search past meetings
Watch out
Pricing not verified.
Price (as reported)
Not verified. See the vendor site.
Links
Official site · Sources and details
Score breakdown
Output quality for the job21/30
Ease for a non-developer12/15
Value for money10/15
Reliability and vendor stability8/10
Privacy and data control6/10
Integrations and ecosystem9/10
Momentum7/10

Compared

#ToolScoreBest forEvidence
1Fathom83Individuals and small teams starting outDocs-only
2Otter.ai75Live transcripts during callsDocs-only
3Granola74People who dislike bots joining callsDocs-only
4Fireflies.ai73Teams that want to search past meetingsDocs-only

Sources